Case Study : Paperless Requisition and Invoice Approval System Significantly Improves Efficiency and Control
FoCul has worked with a multinational chemical manufacturer with sites in the UK to develop and deploy a paperless Indent ( Purchase Requisition ) and Invoice approval application.
Although the company had well established systems for the creation and approval of Purchase Requisitions, Capital Expenditure and Purchase Invoices these paper processes were very time consuming and inefficient. FoCul worked with the client to move to paperless processes using modules from FoCul’s Delivery Toolkit suite.
Purchase Requisitions can now be raised electronically by any authorised person and are automatically routed to the most appropriate person or persons for electronic approval.
Once the requisitions have been fully approved they are converted into Purchase Orders within the existing ERP system by the Purchasing Team.
When the Purchase Invoices are received from suppliers they are scanned and added to the system. The consignee then receives an electronic notification and can approve or reject the invoice in Lotus Notes. Cost Centre owners can access live reports of commitment and generate live spend maps by supplier.
See that attached PDF for more information
Esinda1_released.pdf