Asset Wiki 3.1 Beta Build Available

The week 3.1 beta version Asset Wiki V3 is now available at

There is obviously more work to do but this beta ( now updated weekly ) will give you an idea how the system will work.

We will add a guide to the features shortly but the key points are :

[checklist icon=”check” iconcolor=”light” circle=”yes” size=”small”]

[li_item icon=”” iconcolor=”” circle=”yes” circlecolor=”” class=”” id=””]A dashboard showing key metrics ( configurable )[/li_item]

[li_item icon=”” iconcolor=”” circle=”yes” circlecolor=”” class=”” id=””]A dedicated Bad Actors dashboard showing items with high spend or maintenance activity[/li_item]

[li_item icon=”” iconcolor=”” circle=”yes” circlecolor=”” class=”” id=””]An RBM risk grid showing the distribution of items by risk[/li_item]

Try clicking through on the data bars to see the underlying data. You can further refine the data using the search filters on the left hand side of the screen.
This functionality allows us to construct dedicated functionality to suit key business processes whilst still delivering a highly configurable solution rather than a bespoke solution.
[li_item icon=”” iconcolor=”” circle=”yes” circlecolor=”” class=”” id=””]Improved Integration with SAP for functional locations and Work order histories[/li_item]

[li_item icon=”” iconcolor=”” circle=”yes” circlecolor=”” class=”” id=””]Integration with the AVT  Reliability Machine Sentry application to pull in condition monitoring information[/li_item]

We are now working towards version 3.2 with ABB Inspection being our next deployment

For more information on the Asset Wiki please contact us.


Solved : UNIK Table : itemdef.exe Cannot store document – database has too many unique field names


I recently got this message when trying to replicate a Lotus Notes / XPage database that I had been working on. I had already ticked the “Allow More fields in database” option.

The application does use documents with programmatically generated fields but when I ran some code to count the notesitems in the documents the largest document had 750 fields.

After some time I came across the itemdef.exe application from IBM. This lists the contents of the “UNIK” table in the nsf database. The UNIK table is essentially a list of all of the database fields – and if it is > 64K gets full.

Using this tool showed that although no one document had too many fields there were @30k documents which had a unique programmatically generated field called SCUL-xxxx => the database was trying to manage > 30K fields.

The cause of the problem was using this formula without the quotes on the first parameter


I did find it funny that the culprits initials are clearly recorded 🙂

These are the steps to using to tool :

1. Download it from

2. Extract itemdef.exe to the same place as notes.exe and read the

3. Open a dos window

4. Change Directory to the directory above. in my case cd C:\Program Files (x86)\IBM\Notes

5. Run the command in its most basic form. This will probably show that the UNIK table is full.

>itemdef -b /public/demo/aw-poc/nsf


6. Run the more verbose command but pipe the output to a text file.

>itemdef -f /public/demo/aw-poc/nsf > “D:\output.txt”

This will show you all of the field names and which documents use the fields ( if there are less than 5 )


7. Retrieve the documents using a code similar to that below.

Dim session As New NotesSession
Dim db As NotesDatabase
Dim doc As NotesDocument

Set db = session.currentdatabase
Set doc = db.Getdocumentbyid(“2B01E”)
call doc.putinfolder(“example”,True)