Knowledge Directory

  • Improve Competitiveness
  • Make better use of people

Acquiring knowledge and experience is expensive but if organisations can re-use that knowledge and experience then the investment will benefit the organisation greatly. Conversely if organisations keep re-inventing the wheel or making the same mistakes then the additional costs become prohibitive.

This application makes it easier for organisations to share project or product knowledge more effectively.

Key Functionality

A Project or Product Centric Library

The Knowledge Directory is specifically designed to capture learning and knowledge about projects or products. Each has a dedicated page where the learning and knowledge is captured under structured headings and “meta data” such as project size or customer is added to allow the information to be searched more effectively.

Configurable Forms

The application includes a form builder that allows the system owner to configure what information is collected. Different forms can be used for different types of products or projects.
The Word export process automatically adapts to each from.

Powerful search options

The Knowledge Directory has a powerful faceted search capability that allows users to progressively filter search results. The search criteria can be configured but typically include customers, project size, project type, project theme, tags, costs, date and team members.

A key feature of the search functionality is that it includes people centric searches against team members.

The search results can be exported to Microsoft Word or Excel.

Configurable Checklists

The application also includes configurable checklists that can be included in projects. These are typically used for managing project close out processes such as updating records, Case Studies or CVs.

Use Cases

Consultancies and Project Organisations

Consultancies and project organisations can use the Knowledge Directory to capture learning from projects in a readily accessible way.
Newer team members can search the directory to learn from relevant previous projects. The library can also be used when compiling bid documents or to assist in forming new project teams for similar projects.

Technical Product Libraries

The application can be used as a technical product library. The form builder can be used to configure forms which capture information about products rather than projects. The advanced search functionality can then be used by users to find the information that they need.

Secure On-Premises or Cloud deployment

The application is robust and secure. User permissions can be managed from within the application or can be linked to your Microsoft credentials.
The application is available as a browser application or as an IBM Lotus Notes application and can be deployed within your firewalls as an on premises solution or via the cloud as a Software as a Service ( SaaS ) solution.

The Benefits

Share knowledge more widely across your teams

The Knowledge Directory promotes the sharing of knowledge by allowing team members to find learning from similar projects and to identify the team members. This allows them to research the learning before then having an informed discussion with the most relevant people.

Build better project teams

The people centric search functionality allows you to build better project teams by understanding what projects, themes and customers people have worked with.

Re-use methodology and materials across similar projects

Being able to identify and re-use the methodology and material from related projects helps to prepare better bid documents and deliver more successful projects.

Next Steps

If you are interested in the Knowledge Directory application we would be very happy to demonstrate it to you in person or via a web conference. Please give us a call or drop us an email.

Product Information

Live Demo